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Original article
peer-reviewed

Right Care for the Right Patient Each and Every Time



Abstract

Purpose

To implement a biometric patient identification system in the field of radiation oncology.

Materials and Methods

A biometric system using palm vein scanning technology has been implemented to ensure the delivery of treatment to the correct patient each and every time. By interfacing a palm vein biometrics system (PVBS) (PatientSecure®, Imprivata, Lexington, Massachusetts) with the radiation oncology patient management system (ROPMS) (ARIA®, Varian Medical Systems, Palo Alto, California) one can integrate patient check-in at the front desk and identify and open the correct treatment record of the patient at the point of care prior to the initiation of the radiation therapy treatment.

Results

The learning time for the use of the software and palm scanner was extremely short. The staff at the front desk and treatment machines learned the procedures to use, clean, and care for the device in one hour’s time. The first key to the success of the system is to have a policy and procedure in place; such a procedure was created and put in place in the department from the first day. The second key to the success is the actual hand placement on the scanner. Learning the proper placement and gently reminding patients from time to time was found to be efficient and to work well. 

Conclusion

The use of a biometric patient identification system employing palm vein technology allows one to ensure that the right care is delivered to the right patient each and every time. Documentation through the PVBS database now exists to show that this has taken place.



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Original article
peer-reviewed

Right Care for the Right Patient Each and Every Time


Author Information

Amar Basavatia Corresponding Author

Department of Radiation Oncology, Montefiore Medical Center

Jose Fret

Montefiore Information Technologies, Montefiore Medical Center

Alex Lukaj

Department of Radiation Oncology, Montefiore Medical Center

Hsiang Kuo

Department of Radiation Oncology, Montefiore Medical Center

Ravindra Yaparpalvi

Department of Radiation Oncology, Montefiore Medical Center

Wolfgang A. Tomé

Department of Radiation Oncology, Montefiore Medical Center/Albert Einstein College of Medicine

Department of Neurology, Montefiore Medical Center/Albert Einstein College of Medicine

Shalom Kalnicki

Montefiore Medical Center, Albert Einstein Medical School


Ethics Statement and Conflict of Interest Disclosures

Human subjects: All authors have confirmed that this study did not involve human participants or tissue. Animal subjects: All authors have confirmed that this study did not involve animal subjects or tissue. Conflicts of interest: In compliance with the ICMJE uniform disclosure form, all authors declare the following: Payment/services info: All authors have declared that no financial support was received from any organization for the submitted work. Financial relationships: All authors have declared that they have no financial relationships at present or within the previous three years with any organizations that might have an interest in the submitted work. Other relationships: All authors have declared that there are no other relationships or activities that could appear to have influenced the submitted work.


Original article
peer-reviewed

Right Care for the Right Patient Each and Every Time


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Original article
peer-reviewed

Right Care for the Right Patient Each and Every Time

  • Author Information
    Amar Basavatia Corresponding Author

    Department of Radiation Oncology, Montefiore Medical Center

    Jose Fret

    Montefiore Information Technologies, Montefiore Medical Center

    Alex Lukaj

    Department of Radiation Oncology, Montefiore Medical Center

    Hsiang Kuo

    Department of Radiation Oncology, Montefiore Medical Center

    Ravindra Yaparpalvi

    Department of Radiation Oncology, Montefiore Medical Center

    Wolfgang A. Tomé

    Department of Radiation Oncology, Montefiore Medical Center/Albert Einstein College of Medicine

    Department of Neurology, Montefiore Medical Center/Albert Einstein College of Medicine

    Shalom Kalnicki

    Montefiore Medical Center, Albert Einstein Medical School


    Ethics Statement and Conflict of Interest Disclosures

    Human subjects: All authors have confirmed that this study did not involve human participants or tissue. Animal subjects: All authors have confirmed that this study did not involve animal subjects or tissue. Conflicts of interest: In compliance with the ICMJE uniform disclosure form, all authors declare the following: Payment/services info: All authors have declared that no financial support was received from any organization for the submitted work. Financial relationships: All authors have declared that they have no financial relationships at present or within the previous three years with any organizations that might have an interest in the submitted work. Other relationships: All authors have declared that there are no other relationships or activities that could appear to have influenced the submitted work.

    Acknowledgements


    Article Information

    Published: February 12, 2016

    DOI

    10.7759/cureus.492

    Cite this article as:

    Basavatia A, Fret J, Lukaj A, et al. (February 12, 2016) Right Care for the Right Patient Each and Every Time. Cureus 8(2): e492. doi:10.7759/cureus.492

    Publication history

    Received by Cureus: December 02, 2015
    Peer review began: December 18, 2015
    Peer review concluded: February 10, 2016
    Published: February 12, 2016

    Copyright

    © Copyright 2016
    Basavatia et al. This is an open access article distributed under the terms of the Creative Commons Attribution License CC-BY 3.0., which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

    License

    This is an open access article distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

Abstract

Purpose

To implement a biometric patient identification system in the field of radiation oncology.

Materials and Methods

A biometric system using palm vein scanning technology has been implemented to ensure the delivery of treatment to the correct patient each and every time. By interfacing a palm vein biometrics system (PVBS) (PatientSecure®, Imprivata, Lexington, Massachusetts) with the radiation oncology patient management system (ROPMS) (ARIA®, Varian Medical Systems, Palo Alto, California) one can integrate patient check-in at the front desk and identify and open the correct treatment record of the patient at the point of care prior to the initiation of the radiation therapy treatment.

Results

The learning time for the use of the software and palm scanner was extremely short. The staff at the front desk and treatment machines learned the procedures to use, clean, and care for the device in one hour’s time. The first key to the success of the system is to have a policy and procedure in place; such a procedure was created and put in place in the department from the first day. The second key to the success is the actual hand placement on the scanner. Learning the proper placement and gently reminding patients from time to time was found to be efficient and to work well. 

Conclusion

The use of a biometric patient identification system employing palm vein technology allows one to ensure that the right care is delivered to the right patient each and every time. Documentation through the PVBS database now exists to show that this has taken place.



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Create a free account to continue reading this article.

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Amar Basavatia

Department of Radiation Oncology, Montefiore Medical Center

For correspondence:
abasavat@montefiore.org

Jose Fret

Montefiore Information Technologies, Montefiore Medical Center

Alex Lukaj

Department of Radiation Oncology, Montefiore Medical Center

Hsiang Kuo

Department of Radiation Oncology, Montefiore Medical Center

Ravindra Yaparpalvi

Department of Radiation Oncology, Montefiore Medical Center

Wolfgang A. Tomé, Ph.D., Professor

Department of Radiation Oncology, Montefiore Medical Center/Albert Einstein College of Medicine

Shalom Kalnicki

Montefiore Medical Center, Albert Einstein Medical School

Amar Basavatia

Department of Radiation Oncology, Montefiore Medical Center

For correspondence:
abasavat@montefiore.org

Jose Fret

Montefiore Information Technologies, Montefiore Medical Center

Alex Lukaj

Department of Radiation Oncology, Montefiore Medical Center

Hsiang Kuo

Department of Radiation Oncology, Montefiore Medical Center

Ravindra Yaparpalvi

Department of Radiation Oncology, Montefiore Medical Center

Wolfgang A. Tomé, Ph.D., Professor

Department of Radiation Oncology, Montefiore Medical Center/Albert Einstein College of Medicine

Shalom Kalnicki

Montefiore Medical Center, Albert Einstein Medical School